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For Accepted Students

For accepted students

Congratulations! You are one step closer to starting your Masters+ journey

By now, you should have received an acceptance letter. Do you have questions about it? Check out this video explaining all the details included.

 

What’s next?

  • 1. Accept your offer and pay the registration fee
    Reply to your admission offer within one week of receiving your official letter and pay the registration fee of 295 EUR to secure your spot.

    2. Join the EIT InnoEnergy CommUnity
    Once you’ve accepted the offer and paid the registration fee, you’ll gain access to the CommUnity platform — a vibrant space for:

    • Connecting with other intake 2025 students

    • Getting housing support

    • Exploring city guides

    • Attending online and in-person events

    3. Sign the Student Agreement & pay participation fees
    Review and sign the Student Agreement, which outlines your rights, obligations, mobility path, and participation fees. Ensure all payments are completed before the start of the programme.

    4. Prepare for your first year
    Find all the information you need to get started at your first-year university and host city. Details about enrolment, orientation, accommodation, and more will be shared on the CommUnity platform and via email.

Reply to the study offer within a week

Accepting the study offer

Once admitted, please visit the application portal and accept the offer within one week of receiving your admission letter.

Applied to multiple programmes?
If you applied to more than one Master’s programme, you may receive two study offers by email. You must choose one offer. Offers may arrive at different times — we recommend accepting the first offer you receive. If you later receive a second offer and prefer it, you can update your response to accept the second programme.

Pay the Registration Fee

To confirm your place, you must pay a registration fee of €295 within two weeks of receiving your acceptance letter.

  • The fee is non-refundable, but transferable between programmes in the same intake.

  • Your acceptance letter will include instructions on how to make this payment.

Join the EIT InnoEnergy CommUnity

After your registration fee is processed, you will receive Applicant (limited) access to the EIT InnoEnergy CommUnity platform. Please allow 2–3 days for this access to be activated.

On the platform, you’ll have access to:

  • The “Applicants Intake 2025” group to connect with your future peers

  • Information on upcoming events, forums, city guides, and CommUnity activities

  • A dedicated housing support group with tips for finding accommodation in your Year 1 city

If you do not receive access within a few days, please contact our CommUnity team at: community@innoenergy.com

How to pay the registration fee

Securing your spot in the programme

If you are admitted to an InnoEnergy Masters+ programme, you are required to pay a non-refundable registration fee of €295 to reserve your place.

Key Information:

  • The registration fee is mandatory for all admitted students and is not included in the participation fee.*

  • This fee is transferable between programmes within the same intake – you only need to pay it once.

How to Pay

You will receive an email with payment instructions from the Institute of Sustainable Energy Foundation (iSE Foundation) via the email address:
finance@ise-foundation.com

Important:

  • When making the payment, include your application number (found at the top of your acceptance letter) and the reference number provided by the iSE Foundation.

  • Without these details, we cannot confirm the payment is from you.

Payment Conditions

  • Please select the option OUR when transferring the fee, to ensure any associated transaction costs are covered from your side.

  • If transaction costs are incurred, they will not be refunded.

  • The registration fee is non-refundable under all circumstances.

Questions?

For any inquiries regarding your registration or participation fee payment, please contact: finance@ise-foundation.com

Student agreement & payments

Once you have accepted your offer and paid your registration fee, you will receive an invoice with instructions to pay the participation fee. If you need supporting documentation for a loan application or would like to pay earlier for visa purposes, please contact us at finance@ise-foundation.com.

 

The student agreement will be sent to you by the iSE Foundation via DocuSign, allowing you to sign it digitally. For students starting in September 2025, the agreement will be sent in June/July 2025.

 

The student agreement outlines your rights and obligations while studying in an EIT InnoEnergy Master’s programme. It includes important details about your mobility during the programme and any scholarship you may receive.

 

This document defines the relationship between you — the student — and the iSE Foundation, the organisation responsible for the administrative and financial matters of the EIT InnoEnergy programme.

 

First year universities

Congratulations on being accepted

Congratulations on being accepted to our programmes. You are one step closer to shaping your future in sustainable energy. Select your university from the list below and check out all the details in preparation for your arrival.

 

Important: each year 1 and year 2 universities may have different document requirements to enrol locally. Please check the university admission letter or get in touch with the local university representative for more information.

Year 1 University Arrival Information

When do the welcome activities start?

The InnoEnergy Welcome Day will take place on first week of September 2025.

 

When do the classes start?

Classes are scheduled to start by the end of the first week of September 2025.

 

When is the last date that I need to be at the university?

Until the second week of September 2025.
(This date/period should be used as a reference, as students with VISA issues may panic!)

 

When is the last date that I need to have the BSc degree?

Last day for registering at IST’s application platform

 

How will the admissions letter from the university be sent to me?

Local admission letters will be sent via email. If you need an original version of the admission letter, it will be sent via regular mail upon request.
Students requiring visas will receive all the relevant information with the IST admission letter. You will also receive an IST “Student Guide” with your acceptance letter.

 

Do I need a visa to travel to IST?

Most non-EU students are required a study visa to travel to IST. Proof of financial ability to sustain themselves for the duration of studies in Portugal is required.
Indian candidates are encouraged to prepare well in advance as Portuguese authorities require apostilled degree certificates as part of the visa application process. Obtaining an apostilled degree certificate can take up to 5 weeks.

 

Will I be charged any extra fee at the university (ex. student union…)?

School insurance is mandatory for all students at IST. It costs around 2.00 euros (Attention: This is not a health insurance).

 

Where can I find help with preparation for my first year university?

First year preparations information can be found on IST website here: IST preparations and here Life at IST. You can also find the academic calendar on IST website here: “Academic Calendars”

 

Who is my university contact for the first year?

Ricardo Pinto, IST mobility officer:eit.innoenergy@tecnico.ulisboa.pt

 

Where can I contact other students in the programme before starting the programme?

Register at the InnoEnergy CommUnity (students who have accepted an offer and paid the registration fee for intake 2024 will be admitted to the platform upon requesting access) and join the group “Applicants Intake 2025” for information about upcoming events, forums, city guides and more.

 

Can you help me with accommodation?

Accommodation information will be sent with the IST admission letter.
In addition, you can check this topic in the International Affairs Accommodation site, where you can find a list of accommodation providers who hold a protocol with IST:
(https://aai.tecnico.ulisboa.pt/en/area-de-assuntos-internacionais/alojamento/)

 

Where can I find Information about degree certificates at IST?

All information can be found on IST website here.

 

Is health insurance covered by the programme?

No. You will need to arrange your own health insurance.

Once students are registered and pay the mandatory School Insurance, they will have access to it. Information can be found here: https://tecnico.ulisboa.pt/en/education/study-at-tecnico/academic-information/tuition-fees-and-insurance/. The insurance policy is only in EN)

 

Visa Information
Students will receive a VISA with given a period, authorizing to be in the Schengen Area.
In this stamp, there may be printed a website with an appointment to obtain a Residence Permit through the Portuguese Migration service (AIMA) they process Residence Permits for non-EU/EEA students.
IST, through the International Admissions Office, (link: https://aai.tecnico.ulisboa.pt/en/nucleo-de-admissoes-internacionais/16639-2/) International Affairs Division, support its community in their AIMA appointments.

When do the welcome activities start?

As a new international student, you’ll have access to Arrival Days in August 2025, designed to help you settle in smoothly. The student union, THS, also hosts an exciting international reception filled with social and cultural activities to help you connect with fellow students.

Arrival days:

  • 1 August
  • 16 August
  • 17 August

You can also access more information on welcome activities here.

 

When do the classes start?

Classes start on 25 August 2025.

We recommend students to arrive prior so that they can settle in and take part in introduction activities before classes start. You can also access more information on academic calendar here.

 

When is the last date that I need to be at the university?

This information will be updated once provided by KTH University soon.

 

Where can I find the Academic calendar?

The academic calendar can be accessed here.

 

When is the last date that I need to have the BSc degree?

Students that did not send certified copies of their final degree certificate to EIT InnoEnergy Admissions Office by October 31 2025 will be contacted by KTH with instructions on how to upload their documents. Students can start their studies at KTH as conditionally admitted but will are required to document their BSc degree as soon as possible.

 

When will the admissions letter from the university be sent to me?

Applicants admitted in rounds 1 and 2 and who have paid registration fee, will receive their admission letter around mid-April. Applicants admitted in rounds 3 and 4 and who have  paid registration fee, will receive their letters a few weeks after the acceptance letter.

 

Will I be charged any extra fee at the university (ex. student union…)?

No extra fees are charged for your participation in the study programme.

 

Where can I find help with preparation for my first year university?

First year preparations information is available at KTH

A preparatory English course will be offered digitally in the month of August for those who are interested. Pre-sessional course: Study skills and English for academic purposes | KTH

 

Who is my university contact for the first year?

For Master’s in Renewable Energy, Master’s in Smart Electrical Networks and Systems, Master’s in Energy for Smart Cities and Master’s in Nuclear Energy your contact is:

Cristina Janland La Verde
officer
ee-master@kth.se
+4687907315

You can also find more information on contacts here.

For Master’s in Sustainable Energy Systems, the contact for the first year:

Peter Hagström
Programme Director
pethag@kth.se

Paiman Parosh
International coordinator
education-itm@kth.se

You can also fine more information on programme’s contacts here.

 

Where can I contact other students in the programme before starting the programme?

Register at the EIT InnoEnergy CommUnity (students who have accepted an offer and paid the registration fee for intake 2025 will be admitted to the platform upon requesting access) and join the group “Applicants Intake 2025” for information about upcoming events, forums, city guides and more.

 

How do I obtain the degree certificate of KTH upon completion of the programme?

Once your credits from your other host university have been accredited you can apply for your KTH degree certificate electronically through Degree certificate – how and where to apply | KTH

 

Can you help me with accommodation?

InnoEnergy students can receive housing via KTH accommodation. For this, students need to follow the application procedure mentioned in the website. There is a limited number of housing options for students travelling with dependents.

 

Is health insurance covered by the programme?

InnoEnergy students with a non-EU/EAA citizenship are offered the FAS+ insurance during their year of studies at KTH. Please note that if you also have an EU-citizenship and have applied to EIT InnoEnergy based on your EU-citizenship you cannot be offered FAS+ insurance, as per the regulations of the policy. Further information about insurance service can be found here. For more information about: Health Service information visit Information about student health

 

Visa Information

The Swedish Migration Board processes resident permit applications for non-EU/EEA students. KTH notifies the Swedish Migration Board about all students who have paid the participation fee so they can process their visa/residence permit between June and July.

For more information visit the Swedish Migration Board here.

 

Any other question

For more questions or additional information, please e-mail: info@kth.se

 

When do the welcome activities start?

Orientation days are updated here once they are confirmed by university.

 

When do the classes start?

The registration deadline is 17  September 2025. The official start of classes is the Monday afterwards: 22 September, 2025.

 

When is the last date that I need to be at the university?

The registration deadline is 17  September 2025. The official start of classes is the Monday afterwards: 22 September, 2025.

 

When is the last date that I need to have the BSc degree?

At the time of enrolment. (exceptions can be discussed ad hoc)

 

How will the admission letter from the university be sent to me?

The admission letter will be available to download from your online application portal and (if applicable) sent to the Belgian embassy where you will apply for visa. Your admission letter will not be sent through e-mail to you.

 

Will I be charged any extra fee at the university (ex. student union…)?

The only obligatory fee will be for third-party liability insurance for non-EEA students. The premium is an annual premium. As a student, you are insured for a full academic year upon enrollment. When you join the policy for the first time, the premium is EUR 10. The premium is EUR 5 for the following academic years.

Non–EEA students are required to affiliate with KU Leuven personal liability insurance when enrolling as a student at KU Leuven. This enrollment happens automatically, the premium is charged on the invoice of the tuition fee.

Belgian and EEA students can optionally join the policy of KU Leuven with their enrollment as a student. This affiliation doesn’t happen automatically. At the time of (re)enrollment, students must indicate on the electronic module that they wish to join the policy of KU Leuven.

Optional fees include a bus pass for the whole year, EUR 30.00 for access to all sports facilities, EUR 20.00 for discount/free access on cultural activities.

 

Where can I find information on the preparation for my first year university?

More information on how to prepare for your first year is available here.

 

Who is my university contact for the first year?

Ester Magis,  studentimmigration@kuleuven.be

 

Where can I contact other students in the programme before starting the programme?

Please register at the EIT InnoEnergy  CommUnity (students who have accepted an offer for intake 2025 will be admitted to the platform upon requesting access) and join the group “Applicants Intake 2025” for information about upcoming events, forums, city guides and more

 

How do I obtain the degree certificate of KU Leuven upon completion of the programme?

Your KU Leuven diploma will be printed in the months following your graduation from the programme as a whole. The diploma will be sent to you via registered mail.

 

Can you help me with accommodation?

All information can be found here. We highly recommend you to secure your permanent housing before your arrival in Leuven and to look for housing via the online KU Leuven housing database https://www.kotwijs.be. We encourage you to check back periodically, as the best course of action is to act early so that you can look forward to the next academic year at ease.

 

Is health insurance covered by the programme?

No, health insurance is the responsibility of the student. In Belgium, it only has to be arranged after arrival. Find more information here.

For your visa application, if applicable, you might be requested to provide a proof of affiliation with a health insurance company. If you cannot provide a health insurance for the entire period of your stay, your visa will only be valid for 4 months. More information can be found on the website of the Immigration Office. Due to some major website updates, this information is currently only available in Dutch and French.

Afterwards, upon your arrival in Belgium, you can affiliate with a Belgian health insurance office. More information can be found on the following website.

Please be informed that your visa D is merely an entry document to Belgium, allowing you to travel. It is therefore completely normal if your visa D does not cover your entire period of stay in Belgium. Your Belgian residence permit will replace your visa D after your registration at the city office.

 

Visa Information

All information can be found here.

 

When do the welcome activities start?

2 September 2025.

 

When do the classes start?

Around the third week of September. Exact date to be announced.

 

When is the last date that I need to be at the university?

First week of September is mandatory  as it includes refresh courses and integration activities.

Latest date of arrival: 30 September 2025 and only for exceptional cases, under conditional approbation from Ecole Polytechnique Admissions Office: gdadmission@polytechnique.fr

 

When is the last date that I need to have the BSc degree?

Before enrolment (usually first week of September)

 

How will the admissions letter from the university be sent to me?

It will be sent out via email

 

Will I be charged any extra fee at the university (ex. student union…)?

103€ student tax from the French Government (CVEC fee) and Civil Liability insurance (+/-€15/year).

 

Where can I find help with preparation for my first year university?

You can contact International Students Officer, Ariane LHERM:  ariane.lherm@polytechnique.edu

 

Who is my university contact for the first year?

Sofia Sharaq, Academic Coordinator for STEEM: sofia.sharaq@polytechnique.edu

 

Where can I contact other students in the programme before starting the programme?

Please register at the CommUnity by InnoEnergy (students who have accepted an offer and paid the registration fee for intake 2023 will be admitted to the platform upon requesting access) and join the group “Applicants Intake 2023” for information about upcoming events, forums, city guides and more

 

How do I obtain the degree certificate of the university upon completion of the programme?

Your MSc&T degree in English will be safely placed in a digital vault. You will only receive your MSc&T degree in French during the Graduation Ceremony (Date to be determined).

 

How can I get information about Visa and health insurance?

Please contact:

Ariane LHERM: ariane.lherm@polytechnique.edu

 

 

When do the welcome activities start?

From September 4 to 8

 

When do the classes start?

September 14

A full overview of the academic calendar for Academic Year 2022-2023 (in Catalan) can be found here.

 

What do I need to take with me to the university to register?

The admission to the master’s degree is conditioned to the accomplishment to the legal requirements and to delivery of the following documentation at their arrival at the ETSEIB:

  • ID or passport(original and photocopy)
  • CV or résumé
  • English Certificate level B2.2 or equivalent(original and photocopy) (https://www.upc.edu/slt/ca/certifica/taulaB2#taula)
  • Degree giving access to the master or payment receipt of the degree issuance rights with the correspondent homologation (original and photocopy).

If the degree is not homologated, you need to deliver a document issued by the university or institution where the degree was issued or by the country authority competent on this matter. This document has to state that the duration of the degree is, minimum, of three years and that entitles the holder to access master’s studies in his/her country. If this is not possible, it must be indicated to which higher level of studies this degree gives access to (original and photocopy).

  • Official academic transcriptof the access degree stating the subjects with the grades and the number of credits/hours. This certificate must also contain information about the grading system applied and the overall average grade (original and photocopy).
  • Only for second-year students: original and photocopy (or certified photocopy) academic certificate of the first-year university.

All documents issued outside the European Higher Education Area countries must be legalized by the diplomatic channels or bearing the corresponding apostille. They have to be delivered with official translations into Spanish, English or Catalan. Without this required documentation, students cannot start their studies at the UPC.

Legalisation of documents issued outside Spain

The legalisation process of the documents issued outside Spain follows different procedures, depending on the origin country:

  • Member countries of the European Union or signatory countries of the European Economic Area Agreement: no legalisation is required. Similarly, documents issued in Switzerland do not require legalisation by virtue of a bilateral agreement with the European Union.
  • For documents issued in signatory countries of The Hague Convention of 5 October 1961 (https://www.hcch.net/es/instruments/conventions/authorities1/?cid=41), the single legalisation or apostille issued by the county’s competent authorities is sufficient.
  • Documents issued in signatory countries of Andrés Bello Convention (http://convenioandresbello.org/inicio/) must be legalised by diplomatic channels. Documents should be submitted to:
    • The Ministry of Education of the origin country for degree certificates and academic transcripts.
    • The Foreign Affairs Ministry of the country where the documents were issued.
    • Spanish diplomatic or consular representation (Spanish Embassy or Consulate) in the country where the documents were issued.

When the country is also signatory of The Hague Convention, the procedure established for this agreement can be followed, which is simpler.

  • Documents issued in the rest of the countries must be legalised by diplomatic channels. Documents should be submitted to:
    • The Ministry of Education of the origin country for degree certificates and academic transcripts.
    • The Foreign Affairs Ministry of the country where the documents were issued.
    • Spanish diplomatic or consular representation (Spanish Embassy or Consulate) in the country where the documents were issued.

If the documents have been issued by the diplomatic or consular authorities of other countries in Spain, they must also be legalised at the Spanish Ministry of Foreign Affairs.

Translation of documents issued outside Spain

Regulations governing administrative procedures require foreign documents to be accompanied by official translations into Spanish or Catalan. Official translations may be carried out by:

  1. A sworn translator registered in Spain.
  2. The Spanish embassy or consulate in the foreign country.
  3. The embassy or consulate in Spain of the foreign country of which the applicant is a citizen or the foreign country that has issued the document.
  4. A sworn translator working in a foreign country whose signature has been duly legalised.

Legal copy of the Official Academic Transcript.

All documents (Bachelor and Transcript of Records)  must be legalized for all non-EU students.

No need for copies, all documents will be digitized.

 

When is the last date that I need to be at the university?

It is recommended to arrive at UPC between end of August and beginning of September

 

When is the last date that I need to have the BSc degree?

Early September (before enrolment) You will need a finished BSc degree certificate to complete the enrolment.

 

How will the admissions letter from the university be sent to me?

Local admission letter will be sent via e-mail.

 

Will I be charged any extra fee at the university (ex. student union…)?

No.

 

Where can I find help with preparation for my first year university?

Hereby a few resources with more information:

UPC mobility office

Academic programme procedures

 

Who is my university contact for the first year?

You can reach out to: masters.etseib@upc.edu 

 

Where can I contact other students in the programme before starting the programme?

Register at the InnoEnergy CommUnity (students who have accepted an offer and paid the registration fee for intake 2023 will be admitted to the platform upon requesting access) and join the group “Applicants Intake 2023” for information about upcoming events, forums, city guides and more.

 

How do I obtain the degree certificate of UPC upon completion of the programme?

When your Academic Record Status is Closed and the Situation Graduate you are entitled to request your Official Master’s Degree. You can check the Status of your Academic Record at your e-Secretaria. You will be informed via email about the procedure to follow.

 

Can you help me with accommodation?

Master’s students can check accommodation options via the following link: Housing support UPC.

 

Is health insurance covered by the programme? 

Health insurance is not covered by the programme. It is the responsibility of the student to ensure he or she has appropriate health insurance during the studies. This insurance has to cover: health assistance, accident, repatriation and civil responsibility. At your arrival at the ETSEIB it is mandatory to deliver a copy of this insurance.

 

What do I need to do to prepare my student visa for Spain?

The admission is also conditioned to get the student’s visa.

Non-EU citizens who want to study in Spain must contact with the Spanish Embassy or Consulate in their origin country or in their country of residence where will receive the first information about the visa. If, in the process of gathering the documents to obtain the Spanish student visa they have any doubts, they can contact the International Students Office of UPC Barcelona Tech.

Please contact the Spanish Embassy or Consulate as soon as possible. Bear in mind that the process of obtaining the Spanish student visa can take 2 or 3 months.

You can find more information here.

 

How do I need to pay the participation fees (for students without a fee waiver)?

You will receive an invoice with instructions to pay the participation fee. If you need to pay earlier for visa reasons, please inform us through: finance@ise-foundation.com